Application & Guidelines for Food Waiver Request

Food Service plays an important role in many events that take place on the campuses of Arizona State University. Please read the following information to determine how to obtain food and beverages for the specific event that you are planning.

CATERING
Aramark/Sun Devil Dining Services is the exclusive caterer allowed to provide food for events in the University Center Building, including the Delph Courtyard. Events taking place in other ASU facilities or outdoor venues can use an ASU contracted caterer or select food service from the Approved Caterers List available from Event & Meeting Services.

SPECIAL CIRCUMSTANCES
Occasionally, events have special circumstances in which the ASU contracted caterers and the approved catering options do not meet the needs of the event. In those cases, a Food Waiver Request Application is required. Below is a list of instances in which a Food Waiver Request is required from the event organizer.

Authorized Fundraiser Event: Registered student organizations may conduct one food and beverage sale for fundraising purposes each semester. Food and beverage items must be prepared and packaged by a food manufacturer, supermarket or an approved caterer from the Approved Caterers List. All purchased baked goods must be pre-packaged prior to the event. No home prepared food or drink is allowed.

Donation (Food and beverage items donated and served at the event): Donations require a letter from each donating establishment (on their company letterhead) explaining the purpose of the donation. The letter must be submitted with the food waiver application. Food and beverage items must be obtained from a food manufacturer, supermarket or caterer from the Approved Caterers List. An authorized food service vendor must dispense donated perishable food items requiring preparation, cooking, hot or cold service and storage.

Special Menu: A Food Waiver Request Application must be submitted if Aramark/Sun Devil Catering Services agrees that they cannot adequately provide the desired menu for an event or if a caterer from the Approved Caterer List cannot prepare a special food or menu item. In these cases, the specific vendor is required to submit the same tax, license, and insurance documents as those caterers on the approved list.

Giveaways: Food and beverage items (including wrapped candy) handed out as an incentive to attract people to an event or display table must be purchased through a food manufacturer, supermarket or a caterer from the approved caterers list and also require a food waiver request application.